Policies, Procedures, Documents and Guidance

Here are the policies and procedures of OHS which may be relevant to you for any contact you have with us.

 

Should the information you are looking not be in these policies, we will be happy to send you material by email- just use the Contact Us page for our details.

These links will take you to various pages containing relevant documents- both external and internal: NHS  Grampian is not responsible for the content of external sites, which you enter at your own risk:

Occupational Health Service
Where it is considered appropriate for an employee to be referred to OHS, the manager concerned must make the appropriate arrangements and should not ask the employee to self refer.
OHS Responsibilities
OHS will:

• liaise and communicate with managers, Human Resources, employees and external agencies
• Initiate appropriate staff support e.g. referral to the relev ant OHS specialist and provide feedback relating to progress.
• Collect all relevant medical information to ascertain whether or not the employees underlying medical condition(s) impacts upon their effectiveness in the workplace.
  

NHS Grampian Occupational Health Annual Report 2008-2009

Short Term Absence
As a general guide an employees absence record would not be regarded as reasonable if, during a rolling 12 month period, they incur 4 episodes of absence due to mainly minor illnesses and/or total accumulative absences exceed 6 days.
Managers do not, however, need to wait until absences have reached these levels before action can be taken. Depending on the circumstances it may be prudent to make an appropriate early intervention in the best interests of both the employee and the department e.g. referral to OHS with the agreement of the employee.

Early referral by managers allows effective prioritisation and signposting to appropriate support services in order that individual employees can be given the best opportunity to either avoid an absence from work, or to facilitate their early return to work. While it could, therefore, be appropriate to refer an employee to OHS on day one of their absence in order that appropriate support for rehabilitation can be instituted, it is generally recommended that all employees are referred by day 21 of their absence in order to ensure that any opportunities for rehabilitation and support are not delayed.
OHS is, however, keen to assure everyone involved in the process that there are no judgemental criteria regarding the timing of an employee's referral to OHS other than the trigger points identified in this policy. OHS is also keen to stress that managers should not attempt to make any judgement about the authenticity of an employees illness, or whether there are more complex factors which have contributed to the cause of absence.

Human Resources
NHSG Attendance Mangement Policy

NHSG Consumption of Alcohol Policy

NHSG Pandemic Influenza Procedure for Mangement of the Workforce

NHSG Workplace Adjustment Policy

Risk Management
Employees potentially exposed to potential allergens, Sensitisers or Irritants

Risk Management Strategies & Policies ( including First Aid at work, Pre-employment health asessment and Protection against viruses policies)

Other Links
Back Pain/Workstation Exercises