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Freedom of Information

British Medical Assocaition Model Publication Scheme for General Practioners in Scotland - Mintlaw Group Practice


Welcome to the Mintlaw Group Practice General Practitioner's Publication Scheme. This is a guide to the General Practitioners: Dr Angus Sim and Dr Russell McInnes  who practice together at Mintlaw Group Practice, Newlands Road, Mintlaw, AB42 5GP; within the partnership/single practice Publication Scheme as required under section 23 of the Freedom of Information (Scotland) Act 2002.



Under Section 23 of the Freedom of Information (Scotland) Act 2002 (The Act), a 'public authority', which is defined as including General Practitioners, must prepare a publication scheme setting out the information it routinely makes publicly available. The British Medical Association Model Publication Scheme for General Practitioners in Scotland has been approved by the Scottish Information Commissioner who is responsible for promoting and enforcing the Act. In addition we have to review the scheme from time to time.
This Publication Scheme is a complete guide to the information routinely made available to the public by Mintlaw Group Practice. It is a description of the information about our General Practitioners and Practice which we make publicly available. It will be reviewed at regular intervals and we will monitor its effectiveness. In adopting (or reviewing) our publication scheme, we are required to have regard to the public interest in:
  • Allowing public access to information we hold; and
  • The publication of reasons for the decisions we make.
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Contact Details

The Model Publication Scheme

Overall responsibility for the Model Publication Scheme developed by the British Medical Association for adoption by General Practitioners in Scotland rests with the British Medical Association. This Model Publication Scheme will be subject to review by the British Medical Association and we welcome comments. Electronic copies of this Model Publication Scheme may be downloaded from the Scottish General Practitioners pages of the British Medical Association website at http://www.bma.org.uk/ or paper copies will be available on written request to the Secretary of the Scottish General Practitioners Committee of the British Medical Association. The point of contact for further information or comments relating to the Model Publication Scheme is:
Ms Carrie Young
Scottish General Practitioners Committee
British Medical Association
14 Queen Street
Tel: 0131 247 3000
Fax: 0131 247 3001
Copies of the scheme as adopted by a practice / general practitioner should be obtained directly from that practice.

Practice information under the scheme

Our General Practice has formally adopted the British Medical Association Model Publication Scheme for General Practitioners in Scotland and for all enquiries relating to practice information which is contained in this scheme please contact:
Mrs Mandy Summers  
Practice Manager
Mintlaw Group Practice
Newlands Road
AB42 5GP
Tel: 01771 624070 
Fax: 01771 624071 
Email: administrator@mintlaw.grampian.scot.nhs.uk


If you have any comments about the operation of the Publication Scheme, or how we have dealt with your request for information from the Scheme, please write to:
Mrs Mandy Summers  
Practice Manager
Mintlaw Group Practice
Newlands Road
AB42 5GP
Tel: 01771 624070 
Fax: 01771 624071 
Email: administrator@mintlaw.grampian.scot.nhs.uk
If we are unable to resolve any complaint, you can complain to the Scottish Information Commissioner who oversees the Act and whose contact details are below. From 1 January 2005, when the general right of access comes into force, there will be a formal appeal mechanism to deal with situations where information is withheld. Further details on this will be available on the Commissioner's website at http://www.itspublicknowledge.info/ before this date.
FOI enquiries should be addressed to:
Kevin Dunion OBE
Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
KY16 9DS

Tel: 01334 464610
Website: www.itspublicknowledge.info
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Your Rights to Information

  • The Freedom of Information (Scotland) Act 2002 recognizes that members of the public have the right to know how public services are organized and run, how much they cost and how the decisions are made.
  • From January 1st 2005 the General Practice will be obliged to respond to requests about recorded information that it holds. The Act creates a right of access to that information, subject to certain exemptions listed in the Act.
  • New environmental information regulations will be introduced in January 2005. These will enable similar access to environmental information as under the Freedom of Information ( Scotland ) Act 2002.
Under the Data Protection Act 1998, you are also entitled to access your clinical records or any other personal information held about you and you can contact the Practice Manager, Mintlaw Group Practice to do this.
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How is this information made available

The information within each Class is either downloadable from the practice website or available in hard copy. Information available on the website is also available in hard copy format from the Practice Manager, Mintlaw Group Practice. Contact details above.
Other formats/accessibility of information
Where possible the practice will take all reasonable steps to endeavor to meet requests to provide information in accessible formats.
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Classes of Information

Section 23(2)a of The Freedom of Information (Scotland) Act 2002 states that a publication scheme must specify the classes of information which authorities publish or intend to publish under the scheme. The Scottish Information Commissioner has clarified in guidance on publication schemes (under paragraph 6) that 'class' can be defined as 'a group of information having one or more common characteristics, such as the subject or source of origin.' The Scottish Information Commissioner's guidance also notes that 'a class of information is not the same as the actual documents which will appear in the class, although in certain cases it is possible that a class will only contain one document.'
All information at Mintlaw Group Practice is held, retained and destroyed in accordance with NHS guidelines. Our commitment to publish information excludes any information which can legitimately be withheld under the exemptions set out in the Freedom of Information ( Scotland ) Act 2002. Where individual classes of information are subject to exemptions, the main reasons for this relate to the protection of commercial interests and personal information under the Data Protection Act 1998. Consequently, we may withhold information if its disclosure would breach confidentiality or seriously prejudice the commercial interests of any person or organization. We may also withhold information which is personal information under the Data Protection Act 1998. In these cases, we will indicate why the information is being withheld. If you wish to complain about information which is being withheld from you, please read the Complaints section below and also refer to the previous 'Feedback' paragraph in this Model Publication Scheme, as this gives the contact details of a senior person in the practice who has overall responsibility for the operation of the scheme. This applies to all Classes within the Publication Scheme.
The information in this Scheme is grouped into the following classes:

Who We Are

(Details of the practice, organizational structures, key personnel and how we fit into the NHS.)
The NHS is a very large part of the public sector. A full list of local General Practices can be found on Grampian NHS Board website www.nhsgrampian.org/gp Mintlaw Group Practice General Practice provides general medical services for North Aberdeenshire Community Health Partnership and provides services for patients living within a 10 mile radius of Mintlaw Surgery. (See Map) The exact details of the Practice Area are set out in the Practice leaflet which can be obtained from Mintlaw Group Practice. This practice provides primary medical services to the standard laid down in the NHS (General Medical Services Contracts) ( Scotland ) Regulations 2004 and the range of services we provide are contained within the Practice Leaflet
  • This Practice participates in the Quality and Outcomes Framework established under the new GMS contract which was introduced on 1 April 2004, and which includes target payments for immunization and cervical screening.
  • Practitioners are registered with the General Medical Council and follow the standards and good medical practice guidelines laid down by the GMC, including the requirements set out in the GMC guidance "Duties of a Doctor".
  • This practice has met RCGP Scotland Practice Accreditation Standards (2002-2005)
List of Key Personnel
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Our Services

(The range of services we provide under contract to the NHS and the standards we follow in delivering services to patients.)
The exact details of these services are set out in the Practice leaflet which can be obtained from Mintlaw Group Practice or on the Practice website.
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Financial and Funding

(Funding details and charging policies.)
Mintlaw Group Practice receives money from NHS Grampian according to its Standard Medical Services Contract with NHS Grampian in exchange for services provided for patients.
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Regular Publications, Promotional and Advisory Leaflets
(Guidance and information leaflets produced by the practice and available for patients and / or the general public.)
Information is available on a wide variety of health topics. Please ask your Doctor or Nurse. Leaflets are also available in the waiting room.
All these publications are free of charge.
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(Policies, procedures and contacts for complaints.)
Click to view Mintlaw Surgery Complaints Policy
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Our Policies and Procedures

General policies and procedures in use within the practice and appropriate policies which inform decision making processes within the practice which are of importance to the public. These include, but are not restricted to, data protection, prescribing and prescription, health and safety. We make changes to our services on the basis of instructions received from the NHS Board.
All General Practitioners at Mintlaw Group Practice observe Grampian Guidelines, and Sign Guidelines .
All Practice Nursing Staff follow Grampian Primary Care NHS Trust Protocols for Minor Injuries and Patient Group Directions for administration of medicines.
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Cost of Information

For the most part, we will charge you only for hard copies or copying onto media (e.g. CD ROM). Some information is available free, but in some cases there may be a charge. The charges will vary according to how information is made available. Charges are as follows:
a) Via the Practice website - free of charge, although any charges for Internet Service provider and personal printing costs would have to be met by the individual.
For those without Internet access, a single print-out as on the website would be available by post from the Practice Manager, Mintlaw Group practice or by personal application at Mintlaw Group practice. However, requests for multiple printouts, or for archived copies of documents which are no longer accessible or available on the web, may attract a charge for photocopying and postage. We will let you know the cost and charges that will have to be paid in advance. We will not provide printouts of other organisation's websites.
b) Leaflets on services we offer to the public will be provided free of charge. These are available from Mintlaw Group Practice. Practice leaflet.
c) Information provided via e-mail will be free of charge.
d) Where information is available subject to a fee, such as the charge per sheet of photocopying the fee will be 35p per A4 side. The practice will, wherever possible, let people making the request for such information know in advance how much a document would cost, taking into account any total copying charges for the document. The charges will be reviewed regularly and this scheme updated.
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Useful Resources and Publications

Web sites


Material available through this Publication Scheme is subject to the General Practice's copyright unless otherwise indicated. Unless expressly indicated to the contrary, it may be reproduced free of charge in any format or medium provided it is done so accurately in a manner which will not mislead. Where items are re-published or copied to others, you must identify the source and acknowledge copyright status. This permit does not extend to third party material, accessed through the scheme. Some material we include in our scheme may be the copyright of a third party. Our rights to hold and use such material do not extend to others. You must obtain authorization from the copyright holder(s) concerned if you wish to copy or reproduce such material.
The Queen's Printer for Scotland has prepared guidance for public authorities on copyright. The guidance is aimed at Crown bodies but also covers other types of authorities. It is available at:
For HMSO Guidance Notes see http://www.hmso.gov.uk/copyright/guidance/guidance_notes.htm or alternatively these may be accessed via http://www.tso.co.uk./.
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